Save money on medical supplies and equipment.

PilotageMD reviews what your practice pays for supplies, lab, pharmaceuticals, and equipment against what comparable practices of your size are paying.

Request Your Free Spot Check

One report from your distributor. Findings back within five business days.

No upfront cost
You only pay after the new pricing hits your invoice
We never take a dollar from a vendor

PilotageMD ensures you will never overpay on medical supplies again.

PilotageMD analyzes your spend and identifies items or categories where you are overspending based on what comparable practices of your size are paying. We then work with distributors to help you implement better pricing in those areas. In most cases, we try our best to keep your primary distributor on board, as we know change can be hard.

Request Your Free Spot Check

Three steps. The first two cost you nothing.

Review

You send one twelve month usage report from your distributor. We price every line against what comparable independent practices in your specialty are paying, not against list.

Findings

You get a written findings report with the items where there is room for savings and what that is worth annually. If the findings are small, you owe nothing. The report is yours to keep either way.

Negotiation

If the findings justify a formal engagement, we take them to your distributor and the manufacturers behind the products, negotiate the pricing, and verify it loaded correctly.

No upfront cost. You pay after the savings are real.

The Spot Check is free. If what we find is not worth acting on, you keep the report and have a good knowledge base of where you stand.

When the findings are substantial enough to justify a formal engagement, we quote a fixed fee before any work begins. You will know the number before you agree to anything. That fee is billed in three installments, and the first one does not go out until the new pricing appears on your distributor invoice.

ILLUSTRATIVE EXAMPLE

A five provider pediatric practice sends a twelve month usage report. The Spot Check surfaces roughly $10,000 a year of overspend across a range of items. The engagement fee is $3,000, invoiced only once the new pricing is implemented.

ILLUSTRATIVE EXAMPLE

A one provider interventional pain practice sends a six month usage report. The Spot Check shows the practice is competitively priced across all categories, with some slight savings opportunities on glove spend. PilotageMD does not charge the practice a fee.

Big capital equipment purchase coming up?

Send us the quote before you sign anything. Equipment carries the widest spread of anything a practice buys, and the terms buried in the service agreement often cost more over five years than the machine did.

We price the quote against what comparable practices paid, flag the contract terms worth pushing back on, and tell you exactly what to ask for. There is no cost to have a quote reviewed.

Send Us the Quote
Chad Robinson, Founder of PilotageMD

The insider knowledge your vendors have always had. Now on your side.

PilotageMD was founded by Chad Robinson, who spent the better part of a decade in medical distribution and manufacturing sales, including Henry Schein Medical and Beckman Coulter. PilotageMD exists to put that knowledge on the other side of the table.

The name PilotageMD comes from harbor pilotage. A harbor pilot is a local expert brought aboard to guide a ship through water the captain does not know. You built the ship. We know the harbor.

Opening a new practice?

Everything you buy in the first ninety days sets the price you pay for years. The opening order is where distributors write the terms, and it is the one moment a new practice has real leverage and no idea how to use it.

PilotageMD helps new practices review distributor quotes and equipment orders before they get locked into contracts that hurt their bottom line before they even see their first patient.

Not sure how to get started with distributors and manufacturers for your new office? We can help with that too.

Send Us Your Quotes

Adding a location

A second or third site should make your buying power stronger, not messier. We consolidate contracts and pricing across locations, standardize the formulary, and build the volume leverage your combined spend has already earned.

Preparing to sell or retire

Buyers look hard at cost structure. We clean up supply costs before diligence, document contracts a buyer can actually evaluate, and benchmark your spend so it supports your valuation instead of undercutting it.

Frequently Asked Questions

What about equipment, lab, and pharmaceuticals?

We review all of it. Supplies, lab reagents and send-out pricing, pharmaceuticals, capital equipment quotes, and the service agreements attached to them. We even review waste management contracts, which almost nobody looks at and which quietly escalate every renewal. One note on pharmaceuticals: vaccine contracts are structured differently from the rest of your spend, so we handle those separately and will tell you plainly where there is room and where there is not.

Do I have to change distributors?

Almost never, and it is not the goal. In most cases the better price is available from the distributor you already use. Switching is expensive and disruptive, and we treat it as a last option, not a first move.

Will my rep find out?

Eventually, because the negotiation happens with the distributor. But you decide the timing, and we handle the conversation so it lands as a pricing review and not as a complaint about your rep. Most reps have seen this before and would rather keep the account.

What does it cost?

The Spot Check is free. A formal engagement is a fixed fee quoted up front, billed in three installments, with the first invoice sent only after the new pricing is verified on your statement.

Do you take money from vendors?

No commissions, no rebates, no referral fees, no marketing agreements.

Find out if you are overpaying.

One report from your distributor is all it takes. It costs nothing, it takes about five minutes to pull, and you keep the findings whether or not you ever hire us.

Request received.

We will review and get back to you soon.